Room Reservations
INTRODUCTION
For your convenience, the Library's Meeting Room, Conference Room, and AV Room may be reserved by FPL cardholders in advance through our online booking system. A valid library card number and account in good standing is required for reservations. Alternatively, rooms may be reserved by speaking with an FPL staff member. Study rooms are not available by reservation.
GENERAL USE & EXPECTATIONS FOR RESERVATIONS
The Meeting Room may be used outside of Library hours but must be vacated by 10:00pm. The Conference Room is only available during business hours. The Library will share details about public events to those who may enquire. We request 48 hours’ notice in the event of a cancellation. Light refreshments and covered beverages may be permitted, except where otherwise restricted by room-specific conditions. Proper licensing or permission by film makers are required for public film screenings.
Meeting Room
May be reserved 6 months in advance but may be used no more than once per month.
Conference Room
May be reserved 1 month in advance and may be used up to 4 times each month.
AV Room
May be reserved up to 1 month in advance and may be reserved up to twice a week.
See the Room Reservation Policy for more details regarding room reservations.
FEES FOR USE OR DAMAGE
No security deposits are required for room reservation. However, a maintenance fee will be assessed to library accounts for private or commercial use of the Meeting Room. The standard fee is $10 per hour for basic use, and $15 per hour for use with AV equipment. Any damage to the room will be assessed to the account of the cardholder on file. Additionally, misuse of spaces may result in loss of room use privileges as determined by the Library Director.
INSTRUCTIONS FOR ONLINE BOOKING
Follow the reservation portal link below and complete the required questions. Before submitting your request, please read FPL’s Room Reservation Policy. You will receive an automated message confirming that your request has been received. Once your reservation has been approved, you will receive a confirmation email.
If you need a key to access the Meeting Room outside of regular library hours, the responsible party must pick it up 1–2 days before the event. Any applicable maintenance fees must be paid when the key is picked up.
If you plan to use the room’s built-in AV equipment, we strongly recommend speaking with library staff about your specific needs before the event.
For questions or assistance call 641-472-6551, Ext. 1 or email circ@fairfield.lib.ia.us.